Machinery rental software for small operators
Opeux Hire is a tidy machinery rental system for independent operators — quote a hire, send a signed agreement, schedule machines on a live calendar and bill weekly while they're on site.
The problem
Machinery operators lose track of where each machine is, miss extension weeks, write off damage they could have charged for and chase customers from memory.
How Opeux helps
Opeux Hire links each machine to a live availability slot, a hire agreement, a deposit and a recurring invoice — and reminds you when it's overdue back.
What you get
- ✓Machine catalogue with serial numbers and rates
- ✓Live availability calendar by machine
- ✓E-signable hire agreements and deposits
- ✓Damage logging on return
- ✓Recurring weekly or monthly billing
- ✓Multi-currency invoicing
Start with this if…
- •You re-type the same hire contract every booking
- •You lose track of which kit is out and when it's due back
- •Recurring weekly or monthly rental invoices get forgotten
- •Damage and missing items get noticed too late to bill for
- •You take international bookings and need multi-currency invoicing
What you can manage
- •Hire catalogue with day, week and month rates
- •Live availability calendar across staff and sites
- •Customers, contracts and deposits in one record
- •On-hire vs off-hire status per item
- •Damage notes and condition photos on return
- •Renewals and extensions without re-typing the agreement
Documents you can produce
- •Branded quotes for each hire enquiry
- •E-signable hire agreements with terms and deposits
- •Recurring rental invoices in the customer's currency
- •Off-hire and damage reports on return
- •Statements of account for long-running hires
Billing workflows
- •Recurring weekly or monthly rental invoices
- •Refundable deposits on agreement signature
- •Extra-week and extension billing
- •Damage and replacement charges
- •Polite overdue reminder cadence
- •Multi-currency invoicing for international customers
AI helper examples
- •Draft a hire agreement from a quote in seconds
- •Suggest a polite overdue return reminder
- •Summarise damage notes into a customer-ready report
- •Write a renewal email when a hire is about to lapse
The Opeux Hire workspace
A live, themed mockup of the actual booking calendar and hire agreements your team uses day to day. No video to load, no demo request — this is the product.
Sample Opeux Hire — availability calendar and hire contracts. Demo data — no real customer information shown.
Sample data shown. Your workspace will reflect your own kit, customers and pricing.
Why small hire firms choose Opeux
We aren't an enterprise rental platform. We're the hire system small operators actually use day to day.
Designed for owner-run and small-team hire firms (typically under 25 staff), not enterprise rental departments.
Import a catalogue CSV and start booking the same day. No implementation project, no consultant fees.
Quote and invoice in GBP, EUR, USD and more — no enterprise upgrade required.
Every hire, contract, invoice and asset exports cleanly to CSV or PDF whenever you need it.
Built in the UK for UK and European hire firms — sterling pricing, EU VAT-aware invoicing.
Hire sits alongside Quotes, Invoices, Assets and Suppliers in one login. No bolt-on subscriptions.
Tools that help with this
One Opeux account, every tool
Free to start. No credit card needed. Add more tools when you outgrow the first one.
Start free