An alternative to the supplier spreadsheet
Opeux Suppliers replaces the supplier spreadsheet that quietly carries every small business — the one with insurance dates nobody checks, contract end dates that have already passed and contact details for a person who left two years ago.
What teams use today
Most teams keep a supplier spreadsheet with a tab per category, a folder of insurance PDFs and a memory of which suppliers were good last year. Renewals get missed because nobody owns the calendar.
Why that breaks
Spreadsheets do not send reminders. Insurance expires quietly and nobody notices until a customer asks for a current certificate. Contract auto-renewals catch the team out and lock in another year of pricing that should have been negotiated. Supplier contact details age out, and the team only finds out when there is already a problem on a job.
How Opeux is different
Opeux Suppliers gives every supplier a record with contacts, contracts, insurance dates and renewal reminders. Documents attach directly to the record so the right certificate is never more than two clicks away. NCR and Asset entries cross-reference the supplier so you can see real performance over time rather than relying on memory or the loudest voice in the room.
Old way vs Opeux way
How to switch
- 1.Export your current supplier spreadsheet to CSV.
- 2.Import into Opeux Suppliers and assign an owner per supplier.
- 3.Attach existing insurance and contract PDFs to each record.
- 4.Set renewal reminders for insurance and contract end dates.
- 5.Link existing assets to the relevant supplier record.
Frequently asked questions
Can I store multiple insurance documents per supplier?
Yes. Each supplier record holds multiple documents with their own expiry dates.
Will I get notified before something lapses?
Yes. Renewal reminders fire on a schedule you set.
Can I see which supplier caused an issue?
Yes. NCR records cross-reference the supplier.
Does it integrate with procurement?
Opeux is for the small-business supplier admin, not full procurement workflows.
Who can edit a supplier record?
Role-based access controls who can add, edit and archive suppliers.
Is there a free plan to try Opeux?
Yes. Every Opeux tool has a free tier you can run alongside your existing spreadsheets while the team gets used to it. You only pay when you outgrow the limits or want a paid feature.
How long does a typical small team take to switch?
Most small teams are productive on a single Opeux tool within an hour of importing their core list, and have the tool fully bedded in within two weeks. Adding more tools after that is faster because the workspace, customers and contacts are already set up.
Who owns the data inside Opeux?
You do. Every tool exports cleanly to CSV or PDF at any time, so you can leave with your data if you ever need to. There is no lock-in by design.
Does Opeux work on a phone for staff in the field?
Yes. Every Opeux tool runs in a phone browser with no app to install, so field staff can clock in, log usage, view jobs and update records without a laptop.
How does Opeux handle access for different staff?
Each workspace supports role-based access so owners, managers and field staff only see what they should. You can invite a bookkeeper or accountant with limited access, and revoke it cleanly when they finish.
What support is available if we get stuck?
Every plan includes email support and a searchable help centre with short walkthroughs. Paid plans add faster response times and onboarding sessions for the team.
Can we keep using our existing accounting tool?
Yes. Opeux is designed to sit next to your accounting tool, not replace it. Quotes, invoices and sales export cleanly so the bookkeeper stays in the same workflow.
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One Opeux account — start with one tool, add more later.