A simple spreadsheet alternative for small business admin
Opeux is a suite of small, focused AI tools that replace the tangle of spreadsheets a small business uses to keep things running. Each tool covers one job — quoting, chasing invoices, tracking suppliers, running a who-is-on-site board — and they share one workspace, one bill and one login. You can keep the spreadsheets you genuinely like and let Opeux take over the ones that keep slipping.
What teams use today
Most small businesses run on a stack of shared spreadsheets, a Word quote template, a notes app for leads, a chat thread for follow-ups and one person who quietly owns the master file. It works at five staff and starts to creak past ten — copies multiply, formulas break and nobody is sure which version is correct.
Why that breaks
Spreadsheets do not chase customers, do not remember to follow up, do not stop two people overwriting the same row and do not generate a clean PDF for a customer. There is no audit trail when a quote changes price, no reminder when a supplier insurance lapses and no view of who is clocked in on which site. Mistakes are quiet — they only show up as lost work, late payments and missing kit.
How Opeux is different
Opeux gives you the few small tools that actually replace the worst spreadsheets, without making you adopt a giant platform. Each Opeux module — Quotes, Leads, Invoices, Suppliers, Assets, Clocks and the rest — is built around one job a small team actually does. AI helpers draft the boring parts, the tools share customers and contacts, and you only pay for what you turn on.
Old way vs Opeux way
Recommended Opeux tools
Replace the Word quote template with branded quotes you can send from a phone.
Stop chasing customers manually — Opeux drafts polite reminders for you.
Move enquiries out of the inbox and into a real pipeline.
Track supplier insurance, contracts and renewals in one register.
Replace the asset spreadsheet with a live register of who has what.
How to switch
- 1.Pick the single spreadsheet that hurts the most this month — usually quotes or invoices.
- 2.Open the matching Opeux tool and import a small starter list of customers from your existing sheet.
- 3.Run that one tool for two weeks alongside the spreadsheet so nothing breaks.
- 4.Once the team trusts it, archive the spreadsheet and add the next worst one.
- 5.Repeat until your spreadsheet folder only contains things spreadsheets are genuinely good at.
Frequently asked questions
Do I have to replace every spreadsheet at once?
No. Most teams start with one Opeux tool — usually Quotes or Invoices — and add another when the first is bedded in.
Will Opeux import my existing data?
Yes. Each tool accepts a CSV import for customers, items, suppliers and similar core lists.
Is this an ERP?
No. Opeux is a set of small focused tools for small teams, not an enterprise platform.
Can my accountant still get the figures they need?
Yes. Invoices and Sales export cleanly and Opeux Invoices sits next to your accounting tool rather than replacing it.
How is this different from a spreadsheet add-on?
Opeux gives you proper workflows, audit history, automated reminders and customer-facing PDFs that a spreadsheet cannot.
What does it cost?
Start free, then pay only for the tools you turn on.
Is there a free plan to try Opeux?
Yes. Every Opeux tool has a free tier you can run alongside your existing spreadsheets while the team gets used to it. You only pay when you outgrow the limits or want a paid feature.
How long does a typical small team take to switch?
Most small teams are productive on a single Opeux tool within an hour of importing their core list, and have the tool fully bedded in within two weeks. Adding more tools after that is faster because the workspace, customers and contacts are already set up.
Who owns the data inside Opeux?
You do. Every tool exports cleanly to CSV or PDF at any time, so you can leave with your data if you ever need to. There is no lock-in by design.
Does Opeux work on a phone for staff in the field?
Yes. Every Opeux tool runs in a phone browser with no app to install, so field staff can clock in, log usage, view jobs and update records without a laptop.
How does Opeux handle access for different staff?
Each workspace supports role-based access so owners, managers and field staff only see what they should. You can invite a bookkeeper or accountant with limited access, and revoke it cleanly when they finish.
What support is available if we get stuck?
Every plan includes email support and a searchable help centre with short walkthroughs. Paid plans add faster response times and onboarding sessions for the team.
Can we keep using our existing accounting tool?
Yes. Opeux is designed to sit next to your accounting tool, not replace it. Quotes, invoices and sales export cleanly so the bookkeeper stays in the same workflow.
Explore related Opeux tools
One Opeux account — start with one tool, add more later.