An alternative to the invoice chasing spreadsheet
Opeux Invoices replaces the ageing-debtors spreadsheet that small teams use to remember which customers to chase. It drafts polite chasers, sends them on a schedule and keeps a clean record of what was sent — sitting next to your accounting tool, not replacing it.
What teams use today
Most small teams export an aged-debtors report once a month, paste it into a spreadsheet, highlight the worst rows and try to remember to email customers between jobs. Some chasers go out, many do not, and overdue invoices quietly age into write-offs.
Why that breaks
Spreadsheets do not send emails, do not stop awkward double chasers and do not keep a record of which message went to which customer. The owner ends up doing it personally, late at night, and stops when the inbox replies start to feel uncomfortable.
How Opeux is different
Opeux Invoices keeps a live list of overdue invoices, drafts a polite reminder per stage and sends it on a schedule you control. Each customer gets a clean trail of what was sent and when, and you can pause chasing for a single customer without losing the schedule for everyone else.
Old way vs Opeux way
How to switch
- 1.Export your current open invoices from your accounting tool.
- 2.Import the list into Opeux Invoices with due dates.
- 3.Set the chase schedule — usually 3, 7 and 14 days overdue.
- 4.Turn chasing on for one customer first to confirm tone and timing.
- 5.Roll out across the rest of the overdue list.
Frequently asked questions
Does Opeux replace my accounting tool?
No. Opeux Invoices sits next to it and handles the chasing it does badly.
Will customers know it is automated?
Chasers are written to sound human — polite and personal, not bot-like.
Can I pause chasing for one customer?
Yes. Pause per customer or per invoice without affecting the rest.
What happens if a customer replies?
The schedule pauses automatically until you confirm next steps.
Can I see what was sent?
Yes. Each invoice shows the full reminder history.
Is there a free plan to try Opeux?
Yes. Every Opeux tool has a free tier you can run alongside your existing spreadsheets while the team gets used to it. You only pay when you outgrow the limits or want a paid feature.
How long does a typical small team take to switch?
Most small teams are productive on a single Opeux tool within an hour of importing their core list, and have the tool fully bedded in within two weeks. Adding more tools after that is faster because the workspace, customers and contacts are already set up.
Who owns the data inside Opeux?
You do. Every tool exports cleanly to CSV or PDF at any time, so you can leave with your data if you ever need to. There is no lock-in by design.
Does Opeux work on a phone for staff in the field?
Yes. Every Opeux tool runs in a phone browser with no app to install, so field staff can clock in, log usage, view jobs and update records without a laptop.
How does Opeux handle access for different staff?
Each workspace supports role-based access so owners, managers and field staff only see what they should. You can invite a bookkeeper or accountant with limited access, and revoke it cleanly when they finish.
What support is available if we get stuck?
Every plan includes email support and a searchable help centre with short walkthroughs. Paid plans add faster response times and onboarding sessions for the team.
Can we keep using our existing accounting tool?
Yes. Opeux is designed to sit next to your accounting tool, not replace it. Quotes, invoices and sales export cleanly so the bookkeeper stays in the same workflow.
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One Opeux account — start with one tool, add more later.