An alternative to the asset register spreadsheet
Opeux Assets replaces the tatty asset spreadsheet small businesses use to remember which laptop is with whom, which tool is on which van and which serial number belongs to which warranty. It is a live register with owner, location and service history.
What teams use today
Most small businesses run an asset spreadsheet that started clean and grew messy — missing serials, unclear owners, no service dates and a column for notes that nobody reads. When something goes missing, nobody is sure who had it last.
Why that breaks
Spreadsheets do not capture handovers, do not remind anyone of the next service date and do not link an asset to the supplier who sold it. They also do not stop two people editing the same row, so the asset register quietly drifts out of date.
How Opeux is different
Opeux Assets gives every piece of kit a record with current owner, location, service history and supplier link. Assignments are logged, service reminders fire before kit goes out of date and you can see at a glance which van or staff member has what right now.
Old way vs Opeux way
How to switch
- 1.Tidy the existing asset spreadsheet — remove duplicates and add missing serials.
- 2.Import the cleaned list into Opeux Assets.
- 3.Assign each asset to a current owner and confirm location.
- 4.Add next service date for any asset that needs one.
- 5.Switch issue reporting from chat to NCR linked to the asset.
Frequently asked questions
Can I track customer-owned assets too?
Yes. Mark assets as owned or maintained on behalf of a customer.
Does it support QR codes or barcodes?
Each asset has a unique reference you can encode and stick to the kit.
Can I see asset history per supplier?
Yes. Filter assets by supplier to see service and issue history.
What about depreciation?
Opeux Assets tracks operational data — keep accounting depreciation in your accounting tool.
Can multiple staff update assets?
Yes. Each change is attributed to the user who made it.
Is there a free plan to try Opeux?
Yes. Every Opeux tool has a free tier you can run alongside your existing spreadsheets while the team gets used to it. You only pay when you outgrow the limits or want a paid feature.
How long does a typical small team take to switch?
Most small teams are productive on a single Opeux tool within an hour of importing their core list, and have the tool fully bedded in within two weeks. Adding more tools after that is faster because the workspace, customers and contacts are already set up.
Who owns the data inside Opeux?
You do. Every tool exports cleanly to CSV or PDF at any time, so you can leave with your data if you ever need to. There is no lock-in by design.
Does Opeux work on a phone for staff in the field?
Yes. Every Opeux tool runs in a phone browser with no app to install, so field staff can clock in, log usage, view jobs and update records without a laptop.
How does Opeux handle access for different staff?
Each workspace supports role-based access so owners, managers and field staff only see what they should. You can invite a bookkeeper or accountant with limited access, and revoke it cleanly when they finish.
What support is available if we get stuck?
Every plan includes email support and a searchable help centre with short walkthroughs. Paid plans add faster response times and onboarding sessions for the team.
Can we keep using our existing accounting tool?
Yes. Opeux is designed to sit next to your accounting tool, not replace it. Quotes, invoices and sales export cleanly so the bookkeeper stays in the same workflow.
Explore related Opeux tools
One Opeux account — start with one tool, add more later.