An alternative to spreadsheets for small operations teams
Opeux gives small operations teams the tools they actually need to run a tidy day — stock counts, sales orders, supplier records, asset registers, who is on site and a clean way to log when something goes wrong — without forcing anyone into a giant ERP rollout.
What teams use today
A typical small ops team runs on five or six shared spreadsheets — stock count, sales orders, supplier list, asset list, weekly timesheets and an issues log — plus a chat thread that quietly carries the rest. Everything works until two people open the same file or someone changes a formula they did not understand.
Why that breaks
Spreadsheets cannot enforce a workflow, so nobody knows whether an item has been ordered, received, picked or shipped. There is no real audit trail, no link between a non-conformance and the supplier or asset it relates to, no automatic alert when stock dips below the reorder line and no view of who is clocked in on which job right now.
How Opeux is different
Opeux replaces the worst operations spreadsheets with small connected tools — Inventory keeps stock honest, Sales runs a clean order workflow, Suppliers tracks renewals, Assets gives every piece of kit a record, Clocks turns site attendance into approved timesheets and NCR captures issues with a clear owner. They share customers and contacts so you do not key the same thing twice.
Old way vs Opeux way
Recommended Opeux tools
Keep stock honest with reorder alerts and clean movement history.
Replace the sales-order spreadsheet with a real workflow.
Track every supplier, contract and renewal in one register.
Know which van or site every piece of kit is on.
Turn site attendance into approved weekly timesheets.
Capture and close out non-conformances properly.
How to switch
- 1.List the operations spreadsheets your team currently relies on and rank them by pain.
- 2.Pick the top one and import its core list into the matching Opeux tool.
- 3.Run a two-week shadow period where both the sheet and the Opeux tool stay updated.
- 4.Once the team trusts the tool, archive the sheet and move on to the next.
- 5.Stop adding new spreadsheets — open the relevant Opeux tool first.
Frequently asked questions
Do I need to use every operations tool?
No. Turn on the ones that match your worst spreadsheets and ignore the rest.
Can NCR link to the supplier or asset that caused it?
Yes. Records cross-reference so you can see issues by supplier, asset or job.
Will Opeux do MRP or full ERP?
No. Opeux stays focused on the admin a small ops team actually does day to day.
Can I export to my accountant?
Yes. Sales and Invoices export to CSV and PDF.
How long does set-up take?
Most tools are useful within an hour of import.
Is there a free plan to try Opeux?
Yes. Every Opeux tool has a free tier you can run alongside your existing spreadsheets while the team gets used to it. You only pay when you outgrow the limits or want a paid feature.
How long does a typical small team take to switch?
Most small teams are productive on a single Opeux tool within an hour of importing their core list, and have the tool fully bedded in within two weeks. Adding more tools after that is faster because the workspace, customers and contacts are already set up.
Who owns the data inside Opeux?
You do. Every tool exports cleanly to CSV or PDF at any time, so you can leave with your data if you ever need to. There is no lock-in by design.
Does Opeux work on a phone for staff in the field?
Yes. Every Opeux tool runs in a phone browser with no app to install, so field staff can clock in, log usage, view jobs and update records without a laptop.
How does Opeux handle access for different staff?
Each workspace supports role-based access so owners, managers and field staff only see what they should. You can invite a bookkeeper or accountant with limited access, and revoke it cleanly when they finish.
What support is available if we get stuck?
Every plan includes email support and a searchable help centre with short walkthroughs. Paid plans add faster response times and onboarding sessions for the team.
Can we keep using our existing accounting tool?
Yes. Opeux is designed to sit next to your accounting tool, not replace it. Quotes, invoices and sales export cleanly so the bookkeeper stays in the same workflow.
Explore related Opeux tools
One Opeux account — start with one tool, add more later.